The following risk management policy regarding alcohol and drugs is intended to assist Phi Delta Epsilon in reducing the exposure of the Fraternity by reducing the risk of members acting in a negligent manner. It has been drafted after consultation with a wide variety of persons including attorneys, insurance brokers and staff executives of other professional fraternities.
Phi Delta Epsilon is, above all else, a fraternity which bonds together students and physicians with a common interest in the field of medicine. It is the professional nature of our Fraternity of which we are all most proud but, the fact that we are a fraternity presents societal concerns which we must face in a proactive rather than a reactive manner. We must evaluate our actions in each of these areas and be prepared to abide by certain responsibilities to prevent negligence.
This policy is not a substitute for individual responsibility by all members of Phi Delta Epsilon and it must be followed in conjunction with any applicable university/college policies.
Alcohol and Drugs
The Fraternity will take responsible and good faith measures to assure that our members abide by law and Fraternity policies and that our actions reflect in a positive way on ourselves and on Phi Delta Epsilon. As stated earlier, none of these actions can provide an adequate substitute for personal responsibility for risk on the part of those who opt to consume or to provide alcoholic beverages.
- The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or in any event an observer would associate with a fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB (for medical chapters and graduates ONLY) or Third Party Vendor Guidelines.
- No alcoholic beverages may be purchased through chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of, or on behalf of, the chapter. The purchase or use of a bulk quantity of common sources of such alcoholic beverage, e.g. kegs or cases, is prohibited.
- OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, shall be forbidden.
- No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal "drinking age").
- The possession, sale or use of any ILLEGAL DRUGS and/or unauthorized CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity, is strictly prohibited.
- No chapter may co-sponsor an event with an alcohol distributor, charitable organization or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold or otherwise provided to those present.
- No chapter may co-sponsor or co-finance a function where alcohol is purchased by any of the host chapters, groups or organizations.
- All recruitment activities associated with any chapter will be a DRY recruitment function.
- No member shall permit, tolerate, encourage or participate in "drinking games."
- No alcohol shall be present at any new member program, activity or ritual of the chapter.
No chapter, colony, student, member, alumnus or graduate shall conduct or condone hazing activities. Hazing activities are defined as:
"Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of a chapter event; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law."
Sexual Abuse and Harassment
The Fraternity will not tolerate or condone any form of sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions which are demeaning to women or men including but not limited to date rape, gang rape or verbal harassment.
Fire, Health and Safety
- Fraternity houses are forbidden.
- All chapters should have posted by common phones emergency numbers for fire, police and ambulance during events.
- All chapters should comply with engineering recommendations as reported by the insurance company.
- The possession and/or use of firearms or explosive devices of any kind within the confines and premises of chapter events is expressly forbidden.
Each chapter should bi-annually educate its members in the Fraternity’s Risk Management Policy and Member Agreement. Additionally, all members and key volunteers shall annually be sent a copy of said Risk Management Policy.
- Basic Insurance Program Information
- Certificates of Insurance
- General Claims Duties
- Independent Contractors
- Liability Losses
- Minimum Insurance Requirements
- PHiDE Insurance Questions & Answers
- PhiDE Risk Management Policy
- Special Event Liability Application
- Special Event Liquor Liability Application (contact our office)
- Requesting Certificates of Insurance
- Volunteer Protection Act
Learn About PhiDE
Phi Delta Epsilon Medical Fraternity creates physicians of integrity with a lifelong commitment to our guiding principles.
In October of 1904, Aaron Brown and eight of his friends founded Phi Delta Epsilon at Cornell University Medical College. At that time, there were many doors closed to Jewish medical students and physicians, doors which would not fully open until after World War II. Read More