The following risk management policy regarding alcohol and drugs is intended to assist Phi Delta Epsilon, in reducing the exposure of the Fraternity to risk by taking actions designed to reduce the risk of acting in a negligent manner. It has been drafted after consultation with a wide variety of persons including attorneys, insurance brokers and staff executives of other professional fraternities.
Phi Delta Epsilon is, above all else, a fraternity which bands together students and physicians with a common interest in the field of medicine. It is the professional nature of our Fraternity of which we are all most proud but, that fact that we are a fraternity presents societal concerns which we must face in a proactive rather than a reactive manner. We must evaluate our actions in each of these areas and be prepared to positive and responsible actions to prevent negligence.
This policy is not a substitute for individual responsibility by all members of Phi Delta Epsilon and used be followed in conjunction with any university policies if applicable.
Alcohol and Drugs
The Fraternity will take responsible and good faith measures to assure that our members abide by law and policy and that our actions reflect in a positive way on ourselves and on Phi Delta Epsilon. As stated earlier, none of these actions can provide an adequate substitute for personal responsibility for risk on the part of those who opt to consume or to provide alcoholic beverages.
- The possession, use and / or consumption of alcoholic beverages, while at any Fraternity event, whether local, regional, provincial, national or international in scope; or in any situation sponsored or endorsed by any chapter or graduate club or by the Fraternity, must be in compliance with any and all applicable laws of the state, province, county, city, college, university or country.
- No alcoholic beverages may be purchased by a chapter using chapter or fraternity funds nor may the purchase of alcoholic beverages for members or guests be undertaken by anyone in the name of or on behalf of Phi Delta Epsilon.
- The possession, sales and / or use of any illegal drug or controlled substance at any Fraternity event is prohibited. The legal use of a prescribed drug is permissible.
- No fraternity group may co-sponsor an event where alcohol is purchased by any host group or organization that does not comply with this policy.
- Open fraternity-sponsored events where alcohol is present are prohibited. Open events are those at which non-members are provided unrestricted access without specific invitation.
- When alcohol is served at fraternity events, one of the following options for conducting the event must be followed:
a.) Service of alcohol by a host, cash bar basis/professional bartender, fully covered by liability insurance is preferred or
b.) Bring Your Own Bottle (BYOB) events may be held at which only members and invited guests of legal drinking age may bring and consume alcoholic beverages.
- Regardless of the option chosen, the following general provisions shall apply:
a.) No member individually or collectively, shall purchase for, serve to, or sell alcoholic beverages to any minor (those under the legal drinking age.
b.) Reasonable precautions will be taken by the host group to prevent the excessive consumption of alcohol beverages and to prevent the service of alcohol to underage persons by anyone.
c.) Members and / or guests who arrive at an event in an intoxicated state will not be permitted.
d.) At each event, there shall be designated non-drinking members.
e.) Non-alcoholic beverages shall be provided at each event.
f.) The service of alcoholic beverages shall be cut off at a specific time which shall be established and clearly published in advance of the event.
g.) No “drinking games” shall be permitted.
No chapter, colony, student (pledge or member), alumnus or graduate shall conduct nor condone hazing activities. Hazing activities are defined as:
Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce or causes mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; kidnappings, whether by pledges or active members; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other such activities that are not consistent with academic achievement, fraternal law, ritual or policy, or the regulations and policies of the educational institution, or applicable state law.
• Basic Insurance Program Information
• Certificates of Insurance
• General Claims Duties
• Independent Contractors
• Liability Losses
• Minimum Insurance Requirments
• PHiDE Insurance Questions & Answers
• PhiDE Risk Management Policy
• Special Event Liability Application
• Special Event Liquor Liability Application
• Requesting Certificates of Insurance
• Volunteer Protection Act